Data Protection Privacy Statement

See below our Data Protection Privacy Statement.

Policy Information

Model Policy No: 2 Model Policy Version: 01
Model Policy Name: Data Protection Privacy Statement Review Date: July 21’
Policy Manager: Khateeja Ali Signature:
Position: HR Manager Date: 10.01.21



Regional Recruitment Services provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller.  This is why we have asked for your personal data on this form.  When we process your personal data we must do so in accordance with data protection laws.  Those laws require us to give you a Privacy Statement to explain how we manage your personal data.


Annex A – Data Protection Privacy Statement


Collection and Use of Personal Data

a. Purpose of Processing and Legal Basis

Regional Recruitment Services will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting, and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

• Your consent

• Where we have a legitimate interest

• To comply with a legal obligation that we have

• To fulfill a contractual obligation that we have with you


Regional Recruitment Services will act as the Data Controller and is registered with Information Commissioner officer under reference ZA789826.

B. Legitimate Interest

This is where Regional Recruitment Services has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where Regional Recruitment Services has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• Providing work-finding services to the individual, including sending their information to your clients where they have demonstrated an interest in doing that particular type of work but not expressly consented to you passing on their cv

• Managing our database and keeping work-seeker records up to date

• Contacting the individual to seek our consent where we need it

• To comply with a legal obligation that we have

• To fulfill a contractual obligation that we have with you

• Contacting the individual with information about similar products or services that they have used from you recently

• Passing work-seeker’s information to debt collection agencies.

C. Recipient/s of Data

Regional Recruitment Services will process your personal data and/or sensitive personal data with the following recipients:

• Clients that we introduce or supply individuals to.

• Candidates’ former or prospective new employers that we obtain or provide references to.

• The Recruitment and Employment Confederation.

• Any other third parties who carry out audits to ensure that we run our business correctly.

• Payroll service providers who manage our payroll on our behalf.

• Any umbrella companies that we pass candidate data to.

• Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second-tier suppliers).

• Our insurers

• Our legal advisers

• Social networks

• Our IT and CRM providers

• Any public information sources and third-party organisations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Nursing and Midwifery Council (NMC), General Medical Council (GMC), DVLA, credit reference agencies.

• Government, law enforcement agencies, and other regulators e.g. the Police, Home Office, HMRC. Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA.

• Trade unions.

• Any of our group companies.

• Any other organisations an individual asks you to share their data with. Please note that this is not an exhaustive list.

D. Statutory/Contractual Requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

• Regional Recruitment Services may not be able to introduce or supply a work seeker to a client.


Overseas Transfers

Regional Recruitment Services may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.


Data Retention

Regional Recruitment Services will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay, and pension auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security, and tax legislation.

Where Regional Recruitment Services has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period Regional Recruitment Services will seek further consent from you. Where consent is not granted Regional Recruitment Services will cease to process your personal data and sensitive personal data.


Your Rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data Regional Recruitment Services processes on you;

• The right of access to the personal data Regional Recruitment Services processes on you;

• The right to rectification of your personal data;

• The right to the erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.


Where you have consented to Regional Recruitment Services processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting

Khateeja Ali-HR Manager  (khat@regionalrecruitment.com) is the person in our organisation who handles data protection issues.

There may be circumstances where Regional Recruitment Services will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that Regional Recruitment Services processes are incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.


Complaints or Queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:

Khateeja Ali

HR Manager 

E: khat@regionalrecruitment.com

T: 0116 262 3733

A: Unit 5, Interchange 21, Centre Court, Meridian Business Park, Leicester, LE19 1WR


You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.